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April 2002

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Subject:
From:
"Chiara B." <[log in to unmask]>
Reply To:
Chiara B.
Date:
Mon, 22 Apr 2002 21:14:32 +0200
Content-Type:
text/plain
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text/plain (129 lines)
THE SECRETARY GENERAL!

----- Original Message -----
From: "Headoffice AEGEE-Europe" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Sunday, April 21, 2002 11:57 PM
Subject: [AGORA-L] Activity Report Anca Fanea


> Activity Report Anca Fanea (Secretary General)
>
> Name: Anca Fanea
>
> Function: Secretary General
>
> Local: AEGEE-Cluj-Napoca
>
> Main Responsibilities
> Ø       ensure the information flow within the CD
> Ø       communicate with the network
> Ø       prepare the statutory meetings
> Ø       prepare and send out the general mailings
> Ø       SUCT - CD observer
>
> Achievements:
> Ø        good communication with the Network
> Ø       cooperation with the ABC
> Ø       good cooperation with the SUCT
>
> Projects for the future:
> Ø       proper knowledge transfer to my successor
> Ø       re-structure headoffice account database
> Ø       support SUCT in their work
> Ø       get involved in the follow-up of the Bologna Process
>
> Difficulties faced in your activities
> Ø       Lack of focus on Secretariat due to other obligations within the
CD
>
>
> Travel Overview:
> From            Until           Where?  Why?
Reimbursed?
> 22.10.01        30.10.01        Ankara  Agora                   Yes
> 16.11.01        23.11.01        Torino  HR Conference   Eurolines
sponsorship
> 08.12.01        28.01.01        Italy-Christmas Family problems One way
Eurolines
> sponsorship
> 01.02.02                Amsterdam       Agora Meeting   Yes
> 06.02.02                Delft   General Mailing                 Yes
> 15.02.02        16.02.02        Rotterdam       Idealistic Meeting
Yes
> 04.03.02        13.03.02        Helsinki        Planning Meeting
Yes
> 21.02.03                Delft   General Mailing                 Yes
> 04.04.02.               Delft   General Mailing                 Yes
> 07.04.02        19.04.02        Cluj-Napoca     EURECA conference
> .01.05.02       05.05.02        Amsterdam       AGORA   Yes
>
>
>
> As after every Agora I started to fulfill my task by attending the
> first CD meeting of the term still in Ankara. Getting back from
> Anatolia, I immediately began, together with Karina, setting up the
> administrative background for the functioning of the new CD:
> registration in Paris and Brussels, business cards, and carrying on
> the relationship with the lawyer of our office in Brussels.
>
> My daily work consisted of ensuring the information flow within the
> CD, purchasing supplies both for the office and the house. Starting
> with the information flow, I distributed the emails from headoffice
> account to the persons responsible for the specific requests. During
> the CD meetings I took the minutes and together with AEGEE-Delft I
> prepared and sent out three general mailings with a lot of material
> for your antennae (one still to come on the 4th April).and kept in
> contact with Stefan Hauk for getting updated addresses. I sent as
> well a number of welcome packages to our new contacts, distributed
> membership cards and other PR material upon request, met with new-
> formed boards (AEGEE-Bologna) and kept in contact with the Juridical
> Commission for various matters.
>
> With the great help of Wim van Ravestijn and Philipp von Klitzing
> I'll try to send you as soon as possible the new edition of the CD-
> ROM. I collaborated as well with the Address Book Coordination Team
> for the first edition of this year. Related to the administrative
> part of my task, I prepared certificates and visa invitations for
> those people that required it among the ones who are involved in
> AEGEE projects and broad activities.(Key to Europe, EURECA, Youth for
> SEE)
>
> Managing the Calendar of Events was also one of my main
> responsibilities. I tried to make available the submitted events on-
> line as soon as possible in order for you to be informed correctly on
> AEGEE's activities all around Europe. Furthermore I inserted several
> event reports and financial reports. I continued fulfilling this task
> when I was in Italy as well.
>
> As for the Statutory Meetings, I had another two very fruitful
> collaborations with the local organizing teams (AEGEE-Amsterdam and
> AEGEE Helsinki) and the Chair team. I also prepared a new set of
> membership cards and stickers with the help of Eugen (AEGEE-Cluj-
> Napoca) and Codrut (AEGEE-Tirgu-Mures).
>
> As CD observer in the SUCT, I stayed in contact with the team by
> emails, meeting them at the PM in Helsinki, trying to sort out
> different situations that came up, the last one being the CD-ROM and
> the LAMA program delivery to the locals.
>
> I got the chance to represent AEGEE in same occasions like meetings
> and seminars trying to spread an image of what AEGEE is in the
> multitude of such other organizations (meeting with Coimbra Group
> Universities; seminars on ICT in NGOs). Internally, I took part in
> AEGEE-Torino's confence on Human Rights as well as in the RM in
> Delft.
>
> Though I had a very hard time trying to cope with a lot of work in
> the beginning as
> well as during the whole term, I'm saying a BIG THANK YOU!!! to the
> whole SUCT and congratulations for a good teamwork; thanx to Pedro,
> DOMINIKA, the Chair Team, the Audit Commission and to everyone that I
> got the chance to work with.
>

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