Hi dears,

This is a short sum up of another proposal that will be discussed during a
Prytanium (Saturday 4th May at 15 hrs).Read it out carefully since you'll be
requested to vote on it!
The complete text of the Proposal ia available in the Agora Booklet at page:
21 otherwise in a separate e-mail on this list.

The proposal is presented by Tomek Helbin (AEGEE-Europe) and Yuriy Tokarskyy
with inputs also from  Piotr Tylko-Tylczynski, Stefan Hauk,
Davide Calenda, Olivier Genkin, Yuriy Tokarskyy as well as the whole CD.
(Juridical Commission)
The aim is to reform, to update and to increase efficiency in the work of
Working Groups.

Have a nice reading!
Chiara Benetazzo



TITLE: WORKING GROUP REFORM
The proposal is composed of 6 parts.



 I. ORDER - changes to CIA

 The proposal leave intact distinction between AEGEE and 'non-AEGEE' WG. The
distinction between Supporting and Thematic WGs will remain concerning goals
but will be create a single legal 'background' (covering: elections,
criteria for financial support, reporting etc.) for both types.  All Working
Groups will receive Guidelines (considered as suggestions, not as rules) for
their Internal Working Format. All WGs will be required to have their own
Internal Working Format.

The aim is to give a better order in the regulation of WG.



 II. ACCOUNTABILITY - changes to CIA

The proposal is to make compulsory for WG the sumbmission of a set of
documents at each Agora in oreder to get Voting Rights and financial support
from the CD (namely the documents are : Activity Report +Financial Report
+List of Members +Activity Plan for the next term (with a Preliminary
Budget) +General Strategic Plan)
The General Strategic Plan explains the long-term goals of the WG and the
need for existence of the WG.
The Activity Plan and Preliminary Budget will serve as a basis for CD
decision on amount to be allocated in favour of theWG   The amount will be
transferred to the Working Group at the next Agora upon presentation of
receipts, Financial Report and Activity Report. 70% of the amount can be
transferred in adavance only after a decision of the CD

The aim is to set criteria for WG activity and to regulate the financial
support given to WG.



III. CONTACT TO THE CD (following Stefan Hauk's proposal) - changes to
Internal Working Format of CD

The proposal is to make CD supporing the work of WGs in the thematical field
of action, as well as their activities on European level. Each CD member
will be responsible for one/a few WG(s) to enforce cooperation. One of the
CD members will be appointed also as the "WG Responsible" - only for the
administrative work common for all WGs (*not thematical*)
A working format between certain CD-members and his/her supporting WGs will
be created (i.e. PR Resp - PRWG; IT Resp. - ITWG, ect...) aimed at
outsourcing work out of the CD to the WGs

The aim is to make a more efficient and closer cooperation between WG and
the CD and to make possible the outsourcing of certain CD tasks to WG (less
workload for CD members, more action for the WG)




IV. CONTACT TO THE NETWORK - slight changes to CIA, changes to Network
Commission Internal Working Format

The proposal is to create a stronger cooperation between Working Groups and
Network Commissioners. Each Netcommie takes care of a given Working Group
and support it. (namely support will be: + providing the WGs with local
facilities, helping find locals, human resources to organise events etc. +
presenting at least some WGs at Regional Meetings + improving the
communication between WGs and locals + foster the work of 'local WGs'
working on local level)

The aim is to give the WGs more chances to organize events in Europe with
the support of the NetCom, that address WGs to approach Locals  willing to
organize thematical events.



VI. HUMAN RESOURCES - Guidelines for Internal Working Format of WGs
The proposal is to enter in the Agenda of the Agora a workshop on how to
manage a Working Group for WG Speakers and Board members. Also a stronger
presence of WG Management at Internal Education events is needed (esp. ES2)
The proposal wants also to regulate membership, fixing criteria (on-line
only, through an application form including skills, interests, experience, a
motivation letter and the CSN) The proposal regulates also board elections:
on-line preferably/Agora alternatively.
The proposal also encourages Boards to meet personally for 'strategic'
meetings, also outside of the statutory meetings, and to outsource as many
tasks as possible out of the Board to WG members.

The aim is to have a more effective control on the membership of the WG, to
encourage personal meeting and to involve actively all the members, all this
in a situation where there is hardly a personal contact,

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