Hi dears,
here following you can find the complete version of the Bobigosa proposal
"Increasing Efficiency in AEGEE" : you can find all the legal tems followed
by a motivation of the proposal .
Enjoy your reading!
Chiara Benetazzo

AEGEE-Treviso
ABC team
Rainbow sub-Commissioners team



----- Original Message -----
From: "Enrico Lai" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Sunday, April 07, 2002 8:56 PM
Subject: [AGORA-L] Bobigosa proposal ready- Part One


> Hi dear people,
>
> finally we are here (on behalf of Bobigosa WG)  to present you the
> Proposal that came out during the Bobigosa Workshop at the PM in
> Helsinki. It will be presented at the next Agora, discussed in a
> workshop parallel to the two Prytania and voted by the Agora, in any
> case we'd like to present it to you and get your opinions and comments,
> and if you like it also your support.
>
> TITLE: INCREASE EFFICIENCY IN AEGEE
>
> The proposal is formed by 4 parts:
> -TRANSPARENCY IN THE AEGEE EUROPE DECISION MAKING PROCESS
> -YEARPLAN PROJECT AND EUROPEAN PROJECT REGULATION
> -DECENTRALIZATION
> -CHAIR TEAM ELECTION
>
> -TRANSPARENCY IN THE AEGEE EUROPE DECISION-MAKING PROCESS.
>
> Transparency Principle and its Application
>
> (1)To guarantee the transparency in the Network activities, to guarantee
> the right to examine the acts and the right to get acquaintances by the
> decision makers, that every members of every Locals have, it is
> mandatory for every Bodies of AEGEE
> Europe to publish and to motivate in a clear, precise, and exhaustive
> way, according with the Statutes of AEGEE Europe, the Working Formats,
> and the General Rules, every acts produced by a joint or individual
> decision of the above mentioned Bodies.
> (2)To do this, when an act is coming from the Organs of AEGEE Europe has
>
> to be published on the official AEGEE mailing list (AEGEE-L) together
> with its motivation, when an act is coming from another Body not
> included in the Organs of AEGEE Europe list, has to be published on its
> own mailing list, together with its
> motivation.
> (3)All the above mentioned acts together with their motivations have to
> be stored in an archives by the Secretary General of AEGEE Europe, and
> have to be reachable on-line by every AEGEE members.
>
> EXPLANATION:
> This will be an article to add to the CIA.
> The idea is to give the possibility to the CD, Commissions, WGs, to
> explain their decisions better. This can be useful for knowing which
> criteria (also subjective) are used. On the other way there's no space
> for unuseful discussion after the
> decision is made, announcing the decision and motivate it, it'll enforce
>
> it. For example when the CD is deciding wich locals will organize an
> Agora it has to announce also who were the other applicants and why it
> was choosen that one.
>
> Part 2 of the "Increase Efficiency in AEGEE" Proposal
>
> -YEARPLAN PROJECT AND EUROPEAN PROJECT REGULATION
>
> (1)Each AEGEE member has the right to present a proposal concerning an
> European wide Project, but this is regulated to avoid any waste of human
> resources and energies of the Association. To do this the conditions to
> present a Project proposal are different.
> (2)An European Project to become an AEGEE Europe Project and get the
> AEGEE Europe official support, has to be approved by the Comitè
> Directeur firstly, then ratified by an AEGEE Europe Agora poll.
> (3)Criteria and documents that cannot be disregarded to submit an
> European Project proposal in both places:
> -a Project Team already formed by at least 4 people that are willing to
> be engaged in it for 3 years in a row (preparation, carrying out, follow
> up of the Project);
> -an organic and programmatic presentation of the Project;
> -a complete budget that includes also the Fund Raising Campaign of the
> Project
> (4)There is only one AEGEE Europe Yearplan Project per year.
> (5)An European Project to become an AEGEE Europe Yearplan Project and
> get the AEGEE Europe official priority support, has to be presented on
> an "Action Europe" Planning Meeting workshop, where it has to be
> discussed on its aims and practical realisation.
> (6)Criteria and documents that cannot be disregarded to submit an
> European Project proposal on an "Action Europe" Planning
> Meeting workshop:
> -a Project Team already formed by at least 6 people that are willing to
> be engaged in it for 3 years in a row (preparation, carrying
> out, follow up of the Project);
> -an organic and programmatic presentation of the Project;
> -a complete budget that include also the Fund Raising Campaign of the
> Project
> (7)During the workshop discussion the Project can be changed in each of
> its parts.
>
> (8)The promoting Team has to write the final proposal that has to be
> voted by the "Action Europe" Planning Meeting workshop.
> (9)All the AEGEE Europe Yearplan final proposals have to be presented in
> an unique Prytanium during the following AEGEE Europe Autumn Agora
> (where they can again be modified) and then have to be voted by the
> AEGEE Europe Agora.
> (10)The proposal with the majority of votes is approved to be the
> official AEGEE Europe Yearplan Project for the following year.
> New people can integrate the AEGEE Europe Project team, and the AEGEE
> Europe Yearplan team.
> (11)The AEGEE Europe Project team, and the AEGEE Europe Yearplan team
> are supported by the Comitè Directeur, and by the other Bodies of AEGEE
> Europe, and have to respect the proposal presented at the Agora. Both
> teams have to cooperate strictly and ensure a constant communication
> with the Project Responsible of AEGEE Europe.
> (12)They also have to cooperate and communicate with the Locals that
> organize conferences, meetings, and activities, in the frame of the
> Project. To do this it is mandatory for the Project team to send a
> representative to each Events in the frame of the Project, to actively
> coordinate and collaborate with the local organizers. The representative
> person has not asked to pay any participation fee.
> (13)European Events in the frame of an AEGEE Europe Project must be
> organized in different dates, they can't be overlapping, even partially.
> The Project Responsible of AEGEE Europe has to decide which AEGEE Europe
> Project Event has the priority, if possible by according the preference
> to an AEGEE Europe Yearplan Event.
>
> EXPLANATION:
> This article is finally regulating the Project matter, something more
> can be done, but time is running fast.... It's important that only one
> Yearplan is possible per year, this aspect and also the more difficulty
> to create an AEGEE Europe Project, give to the CD more freedom, because
> it's not obliged to carrying out what is proposed by somebody else, and
> on the other way only strong and high profile Project can be accepted.
> This proposal is going on the direction of focusing the AEGEE activitiy,
> clearer Projects, less confusion, more coordination.
>
> -DECENTRALIZATION
>
> The article 10: Relationship between AEGEE-Europe and AEGEE locals, is
> also regulating who has to propose the locals to be
> downgraded or deleted.
> We would like to substitute the paragraph (5):
> (5) The Comité Directeur may decide the termination of the Convention
> d'Adhésion with an AEGEE local that has the status of a
> Contact Antenna, if this Contact Antenna did not organise a European
> event within one year after becoming Contact Antenna.
> 2This decision is subject to ratification by the Agora.
>
> with a new one (5), and also add another paragraph (6):
> (5) The Network Commission may decide the termination of the Convention
> d'Adhésion with an AEGEE local, the downgration of
> an Antenna to the status of a Contact Antenna, if this local did not
> fulfill the Working Format criteria for remaining a local, for all
> cases different than paragraph (4). This decision is subject to
> ratification by the Agora.
> (7) All the decisions of termination of the Convention d'Adhésion, and
> downgration to a Contact Antenna, have to be announced on the official
> AEGEE mailing list (AEGEE-L) at least 2 weeks before
> the Agora, and can be modified or withdraw before the Agora starting.
>
> EXPLANATION:
> In this way the deletion and downgration proposals will be presented by
> the CD for the financial reasons, and for the Network
> Commission for all the other ones. The Agora still has the power to
> ratified the proposals. Nowadays the NetCom is proposing to
> the CD the deletion and downgration locals, after a NetCom Meeting
> discussion, and after having tried a lot to improve the
> situation. The CD is deciding which proposals have to be presented to
> the Agora. We are going to cut this step. The NetCom is
> dealing closer with the locals, so it can exaplain better to the Agora
> why a local is proposed to be
> deleted or downgraded.
>
>
> -CHAIR TEAM ELECTION
>
> Old part:
>
> 1  The candidate who receives the absolute majority of votes is elected
> in a first round.
> 2  If no candidate is elected in the first round, the two candidates
> with
> the most votes participate in the final ballot.
> 3  The candidate who gets the majority of votes in the second round is
> elected Chairman.
> 4  The candidate with the second most votes is elected Vice-Chairman.
>
> Add this sentence as point 5 of chapter 2 of  Article 4 Chairman &
> Vice-Chairman:
>
> NEW
> 5  The roles of Chairman and Vice-Chairman are independents by each
> others and each of them has a personal mandate for a
> period of two ordinary Agoras.
>
> EXPLANATION:
> If a Chairman is resigning also the Vice-Chairman has to do it, but in
> the statute is also written that he was elected for a mandate of
> 1 year.
> This new paragraph is solving a problem of the CIA.
>
> APPENDIX:
> This integration is not officially included in our proposal, but it also
> came out from the Bobigosa WS at the last PM, so we are
> willing to know if you think that we should include it as well.
>
> Add in the aims of AEGEE Europe a sentence like this:
>
> Our belief that AEGEE has always been a great training by working
> together between young people of different countries but of one
> only Europe, AEGEE is the perfect environment to learn and act as a
> European and to create the real European citizen.
>
> EXPLANATION:
> in this way we'll try to update the aims of AEGEE, in Europe everything
> is changing very fast, so new motivations should be found
> by also developing new aims.
>
> On behalf of the Proposal Team (formed by Davide Calenda, Enrico Lai,
> Luca Falcone) and Bobigosa WG.

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