THE TREASURER! ----- Original Message ----- From: "Headoffice AEGEE-Europe" <[log in to unmask]> To: <[log in to unmask]> Sent: Sunday, April 21, 2002 11:57 PM Subject: [AGORA-L] Activity Report Dominika Wiora > Activity Report Dominika Wiora (Treasurer) > . > Name: Dominika Wiora > Function: Treasurer > Local: AEGEE-Katowice > > > Main Responsibilities: > > -Treasurer of AEGEE-Europe > -Treasurer of different project: EDL, SOTM, BE, QvE > -Responsible in the CD for the Key to Europe > -Responsible in the CD for OSCE > > > Main Achievements: > > -Good contact with locals > -Clear situation with the finances of AEGEE-Europe > -Good co-operation with KtE team > -Managing finances of different project > -Preparing financial reports of different project: SOTM, BE, Qve, EDL > -Preparing financial part of General Subvention > > Main Dificulties encountered in my task: > > Liquidity problems in the end of the year 2001 > Lack of strict rules in money division for WG, Commissions, some > projects > Taking care of many project - consuming time > Budget changes in the year 2002 > > > Travel overview: > From to where why? reimbursed? > 29.11.01 03.12.01 Cieszyn, Katowice 10th aniversary of my local, > interrail > Co-ordination meeting of QvE team > 09.12.01 16.12.01 Roma ES 1 interrail > 20.12.01 22.12.01 Passau NetCom meeting interrail > 23.12.01 06.01.02 Home, Roma Xmas, New Year's event interrail- home > part > 14.02.02 15.02.02 Rotterdam Idealistic Meeting yes > 25.03.02 03.04.02 home Easter no > 18.04.02 22.04.02 Athina final conference SOTM yes > > First of all I would like to thank the whole Network for the most > exciting, interesting and difficult year in my life. I would like to > thank all the people with whom I have been working for the whole year > in good time but also in bad moments. During this time I have learnt > a lot; but not the knowledge about reports, EC and other institutions > is the most important, what I appreciated the most is tolerance, > working with people from different countries and different culture. > Before I joined I thought that I did not have any prejudices. But it > was not true!!! It was extremely difficult to work with Hakan, > sometimes with Markella, Matina - people who wanted the same as I > did: going for the aims of AEGEE. I tried to accept their way of > work, lifestyle. I hope that I succeed at least in 1 %. > > About my work.....12 months ago I divided my task in two different > categories: treasury and bookkeeping. I was afraid that I did not > have enough skills to be good at the second one. The reality was > completely different. Bookkeeping in AEGEE - Europe is not difficult > at all. So if you think to be the next treasurer you should not be > afraid of it. The real challenge was treasury. Creating the budget > and taking care of our financial resources was very difficult. "We > don't have enough money for..." - it is the sentence which I will > remember until the last day of my life. I had some bad moments when > people got personally my refusal. I had only two principles: the good > of AEGEE and the budget accepted by the Agora. > > After one year being the treasurer of AEGEE-Europe I'm really happy > about the choice which I made before the Agora in Constanta. I still > like my work and I enjoy it a lot. > > What I did for the last 6 months: Taking care of finances of our > association, managing incomes and expenses was of course the most > important part of my duties. I prepared a financial report of AEGEE- > Europe for the year 2001 which will be presented during the Agora. I > introduced some important changes to the budget for the year 2002. It > will be also presented to the Agora that will decide if it should be > accepted or not. > > In the end of the year I had some problems with the financial > liquidity of AEGEE-Europe. In autumn and winter last year I agreed to > "lend" some money to projects (EDL, Summit of 28, Training Courses > for South-East Europe) that were granted by the European Commission, > but the money did not arrived in time. Without money of AEGEE-Europe > these projects could not take place. In the begging of the year we > received money from the EC and now we don't have this problem any > more. > > To avoid this kind of situations the idea of AEGEE Foundation was > created a few years ago. In the last month together with Bart, Pedro > and Markella we were working on it. > > Until December I was the treasurer of the Network Commission, now I > co-operate with Davide Calenda who is the new treasurer of NetCom. I > was working together with other Commissions and Working Groups. I > have to admit that it was really difficult to deal with finances of > Working Groups. There are not clear rules concerning the division of > money for WGs. It caused a lot of problems during the whole year when > I was not able to give a clear answer if expenses of WGs could be > reimbursed or not. The lack of clear rules in creating expenses of > SUCT caused some problems in the year 2001 as well. In the year 2002 > after long discussions we (SUCT and me) prepared an internal budget > and co-operation is much easier now. > > Besides being treasurer of AEGEE-Europe I was the treasurer of the > European Day of Languages. I was co-operating with locals which took > part in this project and I prepared a financial report. In the > meantime I was helping the team in publishing the final brochure and > in the end I decided to stay in the project time in this year as > well. > > I was the treasurer of the Socrates on the Move project too. During > the final conference in Athina I checked the reports prepared by > AEGEE's promoters to present them to the EC. > Together with Krzysztof and Pedro we prepared the report of the > Borderless Europe project. Those were ones of the most difficult > moments in the AEGEE house. Even if we were not in the project team > we had to prepare the final report. We managed to do it with the > great help of some locals which send us report from their > conferences. > > With the treasurer of Quo Vadis Europe? I was working on the > financial report of the Summit of 28, the event which took place in > Bruxelles in October last year. > Of course I was working on the General Subvention from the EC. I > took care of the financial part: financial report, balance sheet, > budget for the year 2002. With Pedro, Matina and Alessia Pastorutti I > prepared a project description and a budget of the Summer University > project which was presented to the UNESCO. > > Good contact with Locals was one of my priorities. I was doing my > best to explain all rules concerning finances of AEGEE to everybody > who needed it. I contacted all the locals which did not pay a > membership fee to AEGEE-Europe to remind them about this duty and to > ask for the reason of the delay. Most of the locals answered and many > of them paid the fee or will do it in Amsterdam. Before the Agora I > wrote to all locals from Eastern and Central Europe which pay a lower > fee than the general rule (6,25EURO per member per year) to update > exceptions: ranges between 1-3 EURO, 2-5EURO. > > The contact with the Network was the most satisfactory part of my > job. In these moments I really felt that there are people around > Europe who take care of AEGEE. > > Being the CD member responsible for the coordination with the Key to > Europe Team was also a nice part of my job, it was something > different than money > J. I enjoyed a lot being a staff member of the ES 1 in Roma. It was > an unforgettable > one week outside the office when I could stay in close contact with > our members. > > In the end once more: HUGE THANK YOU!!! YOU = the whole Network. > Thanks Pedro, Anca, Matina, Dijan, Krzysztof, Markella, Hakan and > Tomek, old CD. > Special thanks to Audit Commission for good co-operation an advising > for the whole year. > > Dominika Wiora > Treasurer of AEGEE-Europe > ============================================================================= RAINBOW-L is a regional discussion list of AEGEE. Check out http://www.aegee.uni-karlsruhe.de/archives for the archives of public lists. 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