Hi dears, This is a short sum up of another proposal that will be discussed during a Prytanium (Saturday 4th May at 15 hrs).Read it out carefully since you'll be requested to vote on it! The complete text of the Proposal ia available in the Agora Booklet at page: 21 otherwise in a separate e-mail on this list. The proposal is presented by Tomek Helbin (AEGEE-Europe) and Yuriy Tokarskyy with inputs also from Piotr Tylko-Tylczynski, Stefan Hauk, Davide Calenda, Olivier Genkin, Yuriy Tokarskyy as well as the whole CD. (Juridical Commission) The aim is to reform, to update and to increase efficiency in the work of Working Groups. Have a nice reading! Chiara Benetazzo TITLE: WORKING GROUP REFORM The proposal is composed of 6 parts. I. ORDER - changes to CIA The proposal leave intact distinction between AEGEE and 'non-AEGEE' WG. The distinction between Supporting and Thematic WGs will remain concerning goals but will be create a single legal 'background' (covering: elections, criteria for financial support, reporting etc.) for both types. All Working Groups will receive Guidelines (considered as suggestions, not as rules) for their Internal Working Format. All WGs will be required to have their own Internal Working Format. The aim is to give a better order in the regulation of WG. II. ACCOUNTABILITY - changes to CIA The proposal is to make compulsory for WG the sumbmission of a set of documents at each Agora in oreder to get Voting Rights and financial support from the CD (namely the documents are : Activity Report +Financial Report +List of Members +Activity Plan for the next term (with a Preliminary Budget) +General Strategic Plan) The General Strategic Plan explains the long-term goals of the WG and the need for existence of the WG. The Activity Plan and Preliminary Budget will serve as a basis for CD decision on amount to be allocated in favour of theWG The amount will be transferred to the Working Group at the next Agora upon presentation of receipts, Financial Report and Activity Report. 70% of the amount can be transferred in adavance only after a decision of the CD The aim is to set criteria for WG activity and to regulate the financial support given to WG. III. CONTACT TO THE CD (following Stefan Hauk's proposal) - changes to Internal Working Format of CD The proposal is to make CD supporing the work of WGs in the thematical field of action, as well as their activities on European level. Each CD member will be responsible for one/a few WG(s) to enforce cooperation. One of the CD members will be appointed also as the "WG Responsible" - only for the administrative work common for all WGs (*not thematical*) A working format between certain CD-members and his/her supporting WGs will be created (i.e. PR Resp - PRWG; IT Resp. - ITWG, ect...) aimed at outsourcing work out of the CD to the WGs The aim is to make a more efficient and closer cooperation between WG and the CD and to make possible the outsourcing of certain CD tasks to WG (less workload for CD members, more action for the WG) IV. CONTACT TO THE NETWORK - slight changes to CIA, changes to Network Commission Internal Working Format The proposal is to create a stronger cooperation between Working Groups and Network Commissioners. Each Netcommie takes care of a given Working Group and support it. (namely support will be: + providing the WGs with local facilities, helping find locals, human resources to organise events etc. + presenting at least some WGs at Regional Meetings + improving the communication between WGs and locals + foster the work of 'local WGs' working on local level) The aim is to give the WGs more chances to organize events in Europe with the support of the NetCom, that address WGs to approach Locals willing to organize thematical events. VI. HUMAN RESOURCES - Guidelines for Internal Working Format of WGs The proposal is to enter in the Agenda of the Agora a workshop on how to manage a Working Group for WG Speakers and Board members. Also a stronger presence of WG Management at Internal Education events is needed (esp. ES2) The proposal wants also to regulate membership, fixing criteria (on-line only, through an application form including skills, interests, experience, a motivation letter and the CSN) The proposal regulates also board elections: on-line preferably/Agora alternatively. The proposal also encourages Boards to meet personally for 'strategic' meetings, also outside of the statutory meetings, and to outsource as many tasks as possible out of the Board to WG members. The aim is to have a more effective control on the membership of the WG, to encourage personal meeting and to involve actively all the members, all this in a situation where there is hardly a personal contact, ============================================================================= RAINBOW-L is a regional discussion list of AEGEE. Check out http://www.aegee.uni-karlsruhe.de/archives for the archives of public lists. To unsubscribe send 'unsubscribe RAINBOW-L' to [log in to unmask]