THE PUBLIC RELATION RESPONSIBLE! (also candidate as President of AEGEE-Europe for the next term) ----- Original Message ----- From: "Headoffice AEGEE-Europe" <[log in to unmask]> To: <[log in to unmask]> Sent: Sunday, April 21, 2002 11:57 PM Subject: [AGORA-L] Activity Report Tomek Helbin > Activity Report Tomek Helbin (Public Relations) > > Name: Tomek Helbin > Function: Public Relations > > Local: AEGEE-Warszawa > > Main Responsibilities > · External PR > · Internal PR > · Publication coordination > · Web page up-date > · Working Groups administrative coordination > · Liaison Group for Higher Education > > Achievements: > · successful internal PR > · consensus on Working Group reform proposal > · timely external reaction to political actions > · establishing new PR contacts > > Projects for the future: > · Web Re-design > · improving communication in the association > · revival of AEGEE-Gazette > · facilitation of the work of WGs within the new framework > · expanding the list of PR contatcs > > Difficulties faced in your activities > · lack of interest in the European media for student issues > · at certain points extremely heavy workload > > Travel overview: > > From Until Where? Why? Reimbursed? > 01.11. Brussels Starting work!! Yes > 26.11 26.11 Ghent YFJ meeting - White Paper on Youth Policy Yes > 03.12 09.12. Novi Sad PR European School Yes (Interrrail) > 09.12 16.12 Rome European School I Yes (Interrrail) > 21.12 23.12 Passau Netcom Meeting Yes (Interrrail) > 23.12 22.01 Warsaw Christmas + Exams Yes > 14.02 15.02 Rotterdam Idealist Meeting Yes > 20.02 21.02 Bochum PR Meeting - Germany Yes > 23.02 24.02 Delft Regional Meetin Yes > 06.03 13.03 Helsinki PM and post-PM Yes > 19.03 20.03 Den Hague Conference - Education and Globlisation Yes > 21.03 21.03 Delft General Mailing Yes > 06.04 15.04 Warsaw/Rzeszow Academic reasons/RM Partially > > > In this term my main responsibility was taking care of Public > Relations, in the internal as well as the external field. My other > subtasks were Working Groups and the Liaison Group for Higher > Education. > > In the field of external PR I have maintained the existing Brussels > media contacts: Euractiv.com (addendum to the contract signed to > cover Eureca), Agence Europe, European Youth Forum, European Voice. > Plans before the Agora also cover contacting other Brussels based > newspapers (La Quinzane, EU Observer). Also personal contact was > established with a German student magazine UNIVCUM, further plans > also cover AudiMax. Finally it is also planned to establish contacts > with French magazines (Le Nouvel Observateur. Le Monde). In the long > term strategy the established national contacts will require Liaison > persons taking care of this contact on a continuous basis. All the > contacts were informed about our activities and statements through > monthly reviews, press releases, calendars of relevant events. > > Internal PR concentrated on improving the communication flow in the > association, especially in the line: CD-Network. Here the weekly > AEGEE Telegram was a tool of relaxed and positive image building of > the House, as well as a popular information source about the main > AEGEE-Europe activities. The Monthly Review served also as a summary > of AEGEE activities for members as well as external contacts. A > method of bringing the members closer to CD and making them aware of > our work was a two-day CD Reception for 45 people. Also the web pages > in the current format were constantly up-dated to improve the > information flow in AEGEE. > > The Publications which were run with the support of Public Relations > were: CD Newsletter, News Bulletin and Key to Europe. AEGEE CD-ROM. > The CD Newsletter was edited together with Matina Magkou and Efe > Klicic (layout), and with the support of the whole CD we tried to > find innovative concepts for the Letter. A new team for the News > Bulletin was chosen through an Open Call (AEGEE-Beograd, Nikola > Milivojevic). Key to Europe was carried out this term from the CD's > side by Dominika Wiora and the Pubilc Relations played only a > supportive role here. Furthermore distribution channels were found > for leaflets and folders. The HTML cover of the AEGEE CD-ROM was > redesigned with the great help of Wim van Ravesteijn. Work was also > started on the AEGEE-Europe General Poster (open calls getting in > touch with layouters). A pool of AEGEE-Europe layouters was expanded > (Eugen Albu, Efe Klicic, Nikola Milivojevic, Sonja Geyer). Finally a > concrete project description for the AEGEE Gazette was done, with a > strategy for fund-raising. A data-base of pictures which could be > used in future AEGEE publications has also been set up with the > support of Grzegorz Stanisz. > > In the field of IT I have a drafted a proposal of web page redesign, > which would make the web page more accessible, easy to navigate, > transparent and news oriented, as well as interactive. In order to > achieve this goal a time-limited project has been set up. > > An up-dated Working Format and Working Manual is left for the > successor in PR and attempts are being made to coordinate the working > format and outsource PR tasks to PRWG (e.g. in the field of PR for > the Working Groups). > > In the field of Working Groups a proposal for administrative report > was drafted, discussed with other Working Groups speakers, and > prepared by the Juridical Commission for a prytanium and Agora > decision. Working Group leaders were contacted about their > requirement for the Agora. A Portal for Working Groups was set up and > up-dated. > > This term AEGEE was responsible for the coordination of the Liaison > Group for Higher Education. Preparatory meetings were held with both > ESN and ESIB, and an agenda and framework was created for the meeting > which will most likely take place in June. I was also present at the > Pre-Subcommittee for Socrates of the European Commission. > > In the field of workshop leading and internal education I was present > at PRES (lecturer and trainer) and European School in Rome (leader of > the PR day). I led workshop at Netcom Meeting in Passau (Laeken > Summit, Working Groups), Regional Meeting in Delft (PR), Planning > Meeting (Globalisation) and the Agora (WG Management, WS Leading, > Bologna Process Involvement). > > Finally, I tried to keep AEGEE up-dated in the world of political > issues. Our response to the White Paper on Youth Policy was drafted > and consulted with the network, and finally presented to European > Youth Forum as well as all interested parties. AEGEE also reacted > timely to the Laeken Summit (also workshop held at a Netcom Meeting), > Convention and Barcelona Summit. Currently steps are being under > taken to involve AEGEE into the political debate of the Bologna > Process. I also led a workshop about Globalisation at the PM in > Helsinki (raising AEGEE's awareness in this field and creating a > statement). In order to have needed knowledge in this areas I have > attended several meetings organised by the European Policy Centre, > Friends of Europe, the European Commission as well as others. > > All in all, I would like to thank everyone for positive feedback > which gave me the > strength and motivation to carry on with my work, and I believe I am > leaving to my > successor a well structured and organised position, which can be > easily built on. Thanx! > > > > ============================================================================= RAINBOW-L is a regional discussion list of AEGEE. Check out http://www.aegee.uni-karlsruhe.de/archives for the archives of public lists. To unsubscribe send 'unsubscribe RAINBOW-L' to [log in to unmask]