THE SECRETARY GENERAL! ----- Original Message ----- From: "Headoffice AEGEE-Europe" <[log in to unmask]> To: <[log in to unmask]> Sent: Sunday, April 21, 2002 11:57 PM Subject: [AGORA-L] Activity Report Anca Fanea > Activity Report Anca Fanea (Secretary General) > > Name: Anca Fanea > > Function: Secretary General > > Local: AEGEE-Cluj-Napoca > > Main Responsibilities > Ø ensure the information flow within the CD > Ø communicate with the network > Ø prepare the statutory meetings > Ø prepare and send out the general mailings > Ø SUCT - CD observer > > Achievements: > Ø good communication with the Network > Ø cooperation with the ABC > Ø good cooperation with the SUCT > > Projects for the future: > Ø proper knowledge transfer to my successor > Ø re-structure headoffice account database > Ø support SUCT in their work > Ø get involved in the follow-up of the Bologna Process > > Difficulties faced in your activities > Ø Lack of focus on Secretariat due to other obligations within the CD > > > Travel Overview: > From Until Where? Why? Reimbursed? > 22.10.01 30.10.01 Ankara Agora Yes > 16.11.01 23.11.01 Torino HR Conference Eurolines sponsorship > 08.12.01 28.01.01 Italy-Christmas Family problems One way Eurolines > sponsorship > 01.02.02 Amsterdam Agora Meeting Yes > 06.02.02 Delft General Mailing Yes > 15.02.02 16.02.02 Rotterdam Idealistic Meeting Yes > 04.03.02 13.03.02 Helsinki Planning Meeting Yes > 21.02.03 Delft General Mailing Yes > 04.04.02. Delft General Mailing Yes > 07.04.02 19.04.02 Cluj-Napoca EURECA conference > .01.05.02 05.05.02 Amsterdam AGORA Yes > > > > As after every Agora I started to fulfill my task by attending the > first CD meeting of the term still in Ankara. Getting back from > Anatolia, I immediately began, together with Karina, setting up the > administrative background for the functioning of the new CD: > registration in Paris and Brussels, business cards, and carrying on > the relationship with the lawyer of our office in Brussels. > > My daily work consisted of ensuring the information flow within the > CD, purchasing supplies both for the office and the house. Starting > with the information flow, I distributed the emails from headoffice > account to the persons responsible for the specific requests. During > the CD meetings I took the minutes and together with AEGEE-Delft I > prepared and sent out three general mailings with a lot of material > for your antennae (one still to come on the 4th April).and kept in > contact with Stefan Hauk for getting updated addresses. I sent as > well a number of welcome packages to our new contacts, distributed > membership cards and other PR material upon request, met with new- > formed boards (AEGEE-Bologna) and kept in contact with the Juridical > Commission for various matters. > > With the great help of Wim van Ravestijn and Philipp von Klitzing > I'll try to send you as soon as possible the new edition of the CD- > ROM. I collaborated as well with the Address Book Coordination Team > for the first edition of this year. Related to the administrative > part of my task, I prepared certificates and visa invitations for > those people that required it among the ones who are involved in > AEGEE projects and broad activities.(Key to Europe, EURECA, Youth for > SEE) > > Managing the Calendar of Events was also one of my main > responsibilities. I tried to make available the submitted events on- > line as soon as possible in order for you to be informed correctly on > AEGEE's activities all around Europe. Furthermore I inserted several > event reports and financial reports. I continued fulfilling this task > when I was in Italy as well. > > As for the Statutory Meetings, I had another two very fruitful > collaborations with the local organizing teams (AEGEE-Amsterdam and > AEGEE Helsinki) and the Chair team. I also prepared a new set of > membership cards and stickers with the help of Eugen (AEGEE-Cluj- > Napoca) and Codrut (AEGEE-Tirgu-Mures). > > As CD observer in the SUCT, I stayed in contact with the team by > emails, meeting them at the PM in Helsinki, trying to sort out > different situations that came up, the last one being the CD-ROM and > the LAMA program delivery to the locals. > > I got the chance to represent AEGEE in same occasions like meetings > and seminars trying to spread an image of what AEGEE is in the > multitude of such other organizations (meeting with Coimbra Group > Universities; seminars on ICT in NGOs). Internally, I took part in > AEGEE-Torino's confence on Human Rights as well as in the RM in > Delft. > > Though I had a very hard time trying to cope with a lot of work in > the beginning as > well as during the whole term, I'm saying a BIG THANK YOU!!! to the > whole SUCT and congratulations for a good teamwork; thanx to Pedro, > DOMINIKA, the Chair Team, the Audit Commission and to everyone that I > got the chance to work with. > ============================================================================= RAINBOW-L is a regional discussion list of AEGEE. Check out http://www.aegee.uni-karlsruhe.de/archives for the archives of public lists. To unsubscribe send 'unsubscribe RAINBOW-L' to [log in to unmask]