Hi dears, here following you can find the complete version of the Bobigosa proposal "Increasing Efficiency in AEGEE" : you can find all the legal tems followed by a motivation of the proposal . Enjoy your reading! Chiara Benetazzo AEGEE-Treviso ABC team Rainbow sub-Commissioners team ----- Original Message ----- From: "Enrico Lai" <[log in to unmask]> To: <[log in to unmask]> Sent: Sunday, April 07, 2002 8:56 PM Subject: [AGORA-L] Bobigosa proposal ready- Part One > Hi dear people, > > finally we are here (on behalf of Bobigosa WG) to present you the > Proposal that came out during the Bobigosa Workshop at the PM in > Helsinki. It will be presented at the next Agora, discussed in a > workshop parallel to the two Prytania and voted by the Agora, in any > case we'd like to present it to you and get your opinions and comments, > and if you like it also your support. > > TITLE: INCREASE EFFICIENCY IN AEGEE > > The proposal is formed by 4 parts: > -TRANSPARENCY IN THE AEGEE EUROPE DECISION MAKING PROCESS > -YEARPLAN PROJECT AND EUROPEAN PROJECT REGULATION > -DECENTRALIZATION > -CHAIR TEAM ELECTION > > -TRANSPARENCY IN THE AEGEE EUROPE DECISION-MAKING PROCESS. > > Transparency Principle and its Application > > (1)To guarantee the transparency in the Network activities, to guarantee > the right to examine the acts and the right to get acquaintances by the > decision makers, that every members of every Locals have, it is > mandatory for every Bodies of AEGEE > Europe to publish and to motivate in a clear, precise, and exhaustive > way, according with the Statutes of AEGEE Europe, the Working Formats, > and the General Rules, every acts produced by a joint or individual > decision of the above mentioned Bodies. > (2)To do this, when an act is coming from the Organs of AEGEE Europe has > > to be published on the official AEGEE mailing list (AEGEE-L) together > with its motivation, when an act is coming from another Body not > included in the Organs of AEGEE Europe list, has to be published on its > own mailing list, together with its > motivation. > (3)All the above mentioned acts together with their motivations have to > be stored in an archives by the Secretary General of AEGEE Europe, and > have to be reachable on-line by every AEGEE members. > > EXPLANATION: > This will be an article to add to the CIA. > The idea is to give the possibility to the CD, Commissions, WGs, to > explain their decisions better. This can be useful for knowing which > criteria (also subjective) are used. On the other way there's no space > for unuseful discussion after the > decision is made, announcing the decision and motivate it, it'll enforce > > it. For example when the CD is deciding wich locals will organize an > Agora it has to announce also who were the other applicants and why it > was choosen that one. > > Part 2 of the "Increase Efficiency in AEGEE" Proposal > > -YEARPLAN PROJECT AND EUROPEAN PROJECT REGULATION > > (1)Each AEGEE member has the right to present a proposal concerning an > European wide Project, but this is regulated to avoid any waste of human > resources and energies of the Association. To do this the conditions to > present a Project proposal are different. > (2)An European Project to become an AEGEE Europe Project and get the > AEGEE Europe official support, has to be approved by the Comitè > Directeur firstly, then ratified by an AEGEE Europe Agora poll. > (3)Criteria and documents that cannot be disregarded to submit an > European Project proposal in both places: > -a Project Team already formed by at least 4 people that are willing to > be engaged in it for 3 years in a row (preparation, carrying out, follow > up of the Project); > -an organic and programmatic presentation of the Project; > -a complete budget that includes also the Fund Raising Campaign of the > Project > (4)There is only one AEGEE Europe Yearplan Project per year. > (5)An European Project to become an AEGEE Europe Yearplan Project and > get the AEGEE Europe official priority support, has to be presented on > an "Action Europe" Planning Meeting workshop, where it has to be > discussed on its aims and practical realisation. > (6)Criteria and documents that cannot be disregarded to submit an > European Project proposal on an "Action Europe" Planning > Meeting workshop: > -a Project Team already formed by at least 6 people that are willing to > be engaged in it for 3 years in a row (preparation, carrying > out, follow up of the Project); > -an organic and programmatic presentation of the Project; > -a complete budget that include also the Fund Raising Campaign of the > Project > (7)During the workshop discussion the Project can be changed in each of > its parts. > > (8)The promoting Team has to write the final proposal that has to be > voted by the "Action Europe" Planning Meeting workshop. > (9)All the AEGEE Europe Yearplan final proposals have to be presented in > an unique Prytanium during the following AEGEE Europe Autumn Agora > (where they can again be modified) and then have to be voted by the > AEGEE Europe Agora. > (10)The proposal with the majority of votes is approved to be the > official AEGEE Europe Yearplan Project for the following year. > New people can integrate the AEGEE Europe Project team, and the AEGEE > Europe Yearplan team. > (11)The AEGEE Europe Project team, and the AEGEE Europe Yearplan team > are supported by the Comitè Directeur, and by the other Bodies of AEGEE > Europe, and have to respect the proposal presented at the Agora. Both > teams have to cooperate strictly and ensure a constant communication > with the Project Responsible of AEGEE Europe. > (12)They also have to cooperate and communicate with the Locals that > organize conferences, meetings, and activities, in the frame of the > Project. To do this it is mandatory for the Project team to send a > representative to each Events in the frame of the Project, to actively > coordinate and collaborate with the local organizers. The representative > person has not asked to pay any participation fee. > (13)European Events in the frame of an AEGEE Europe Project must be > organized in different dates, they can't be overlapping, even partially. > The Project Responsible of AEGEE Europe has to decide which AEGEE Europe > Project Event has the priority, if possible by according the preference > to an AEGEE Europe Yearplan Event. > > EXPLANATION: > This article is finally regulating the Project matter, something more > can be done, but time is running fast.... It's important that only one > Yearplan is possible per year, this aspect and also the more difficulty > to create an AEGEE Europe Project, give to the CD more freedom, because > it's not obliged to carrying out what is proposed by somebody else, and > on the other way only strong and high profile Project can be accepted. > This proposal is going on the direction of focusing the AEGEE activitiy, > clearer Projects, less confusion, more coordination. > > -DECENTRALIZATION > > The article 10: Relationship between AEGEE-Europe and AEGEE locals, is > also regulating who has to propose the locals to be > downgraded or deleted. > We would like to substitute the paragraph (5): > (5) The Comité Directeur may decide the termination of the Convention > d'Adhésion with an AEGEE local that has the status of a > Contact Antenna, if this Contact Antenna did not organise a European > event within one year after becoming Contact Antenna. > 2This decision is subject to ratification by the Agora. > > with a new one (5), and also add another paragraph (6): > (5) The Network Commission may decide the termination of the Convention > d'Adhésion with an AEGEE local, the downgration of > an Antenna to the status of a Contact Antenna, if this local did not > fulfill the Working Format criteria for remaining a local, for all > cases different than paragraph (4). This decision is subject to > ratification by the Agora. > (7) All the decisions of termination of the Convention d'Adhésion, and > downgration to a Contact Antenna, have to be announced on the official > AEGEE mailing list (AEGEE-L) at least 2 weeks before > the Agora, and can be modified or withdraw before the Agora starting. > > EXPLANATION: > In this way the deletion and downgration proposals will be presented by > the CD for the financial reasons, and for the Network > Commission for all the other ones. The Agora still has the power to > ratified the proposals. Nowadays the NetCom is proposing to > the CD the deletion and downgration locals, after a NetCom Meeting > discussion, and after having tried a lot to improve the > situation. The CD is deciding which proposals have to be presented to > the Agora. We are going to cut this step. The NetCom is > dealing closer with the locals, so it can exaplain better to the Agora > why a local is proposed to be > deleted or downgraded. > > > -CHAIR TEAM ELECTION > > Old part: > > 1 The candidate who receives the absolute majority of votes is elected > in a first round. > 2 If no candidate is elected in the first round, the two candidates > with > the most votes participate in the final ballot. > 3 The candidate who gets the majority of votes in the second round is > elected Chairman. > 4 The candidate with the second most votes is elected Vice-Chairman. > > Add this sentence as point 5 of chapter 2 of Article 4 Chairman & > Vice-Chairman: > > NEW > 5 The roles of Chairman and Vice-Chairman are independents by each > others and each of them has a personal mandate for a > period of two ordinary Agoras. > > EXPLANATION: > If a Chairman is resigning also the Vice-Chairman has to do it, but in > the statute is also written that he was elected for a mandate of > 1 year. > This new paragraph is solving a problem of the CIA. > > APPENDIX: > This integration is not officially included in our proposal, but it also > came out from the Bobigosa WS at the last PM, so we are > willing to know if you think that we should include it as well. > > Add in the aims of AEGEE Europe a sentence like this: > > Our belief that AEGEE has always been a great training by working > together between young people of different countries but of one > only Europe, AEGEE is the perfect environment to learn and act as a > European and to create the real European citizen. > > EXPLANATION: > in this way we'll try to update the aims of AEGEE, in Europe everything > is changing very fast, so new motivations should be found > by also developing new aims. > > On behalf of the Proposal Team (formed by Davide Calenda, Enrico Lai, > Luca Falcone) and Bobigosa WG. ============================================================================= RAINBOW-L is a regional discussion list of AEGEE. 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