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Date:         Wed, 3 May 2006 02:59:25 +0200
Reply-To: Wiebke Hahn <[log in to unmask]>
Sender: AEGEE-AGORA-L Discussion List Statutory Meetings <[log in to unmask]>
From: Wiebke Hahn <[log in to unmask]>
Subject: [AGORA-L] Agora Speed Course - part III
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Dear AEGEEans,

you´re almost on the way to Warszawa, so high time to provide you with the third and last part of the preparatory Agora Speed Course. In this edition you will find out more about the voting procedures and about the follow-up of the Agora. 

Furthermore I want to invite all the new ones among you to the Speed Course that will take place on Thursday, there you will get to know everything about the Agora and you will have the chance to ask everything you want to find out about AEGEE´s General Assembly. 

Hope to see many of you during the Speed Course, information, entertainment and candies will be provided ;-)

Wiebke 
Chairwoman

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II. During the Agora

1. Voting

As the main decision-making organ of AEGEE the Agora decides upon reports, proposals and candidates. 
There are three different ways how you can express your opinion:
 
a) by acclamation
- used usually for ratification of minutes or the agenda
- if there is no objection, the audience ratifies by clapping

b) by roll-call
- in a roll-call the chairperson calls all the voting bodies, who state their votes in favour, against or abstaining
- in a roll-call in the plenary, every antenna has as much votes as given during the registration (according to the number of members)
- in a roll-call in a prytanium, every antenna or AEGEE-WG has exactly one vote, the number of members is not relevant

c) by ballot papers
- during the AEGEE-Europe registration, you receive from the Juridical Commission an envelope which contains all your ballot papers, make sure you have them with you during the plenary with the voting session!
- there is a distinction in the papers between votes and elections
1. Vote
o for each of the votes (e.g. on moral and financial report, proposals) you receive one ballot on which is written the number of votes that your Antenna or WG has
o these votes you can split by writing numbers in the boxes for  “in favour”, “against” and “abstention” 
o IMPORTANT: the total amount must NOT exceed the number of votes that is written on top of your ballot, otherwise your ballot paper is invalid and your votes are not counted
o Make sure that you also fill in the name of your local and sign the ballot before casting your vote

2. Elections
o for each election of candidates every Antenna/WG receives a number of ballots corresponding to the number of votes (e.g. if you have 6 votes you will receive 6 of the same ballot papers for the election of the CD candidates)
o on these ballot papers you do not write numbers in boxes, but you have to put crosses for the candidates you would like to elect 
o on every ballot is written how many candidates have to be elected→ this is the maximum number of crosses you can put on the ballot paper
o IMPORTANT: do not exceed the maximum number of crosses per ballot, otherwise your ballot is invalid!

Before the voting starts, the Juridical Commission will thoroughly explain the voting procedures, so please listen carefully! Of course, if you have already any question you can contact the JC via e-mail: [log in to unmask] 

2. Networking

As you probably know the term Agora is greek and means forum/market place. Thus, it is not only the occasion to elect and vote, but also to meet, discuss and do some networking. Next to the already mentioned parts of the programme also many other meetings take place (formal or less formal): the locals meet with other neighbouring locals and their Netcommie in a mini Regional Meeting; project teams, Working Groups and Commissions use the opportunity to meet face to face and discuss internal matters, but also to inform interested newbies about their activities and plans. Last, but not least traditionally the Comité Directeur offers CD candidates and those that are planning to run for the CD in the future the chance to meet and get to know more about the CD life and work.

III. After the Agora

All good things must come to an end, and after three days on Sunday afternoon the Agora will be closed. For some people the work is (almost) over, for some other newly elected ones it is just about to start. But what about you? You should evaluate first of all the results of the Agora, and evaluate whether you are satisfied with the outcomes of votes and elections. You should also evaluate your contribution to the Agora. Did you represent your local in an appropriate way? Could you give some input to the discussion? As you were a delegate and thus a representative of your local, you should prepare a presentation for your local and explain what has happened during the Agora and which changes it brought. 
Having attended workshops and seen many project presentations, it is also the time for you to get involved. I am sure that after such a great event as an Agora your motivation and enthusiasm will reach a peak and you cannot wait to join a WG or project team! 
Last, but definitely not least……. Get some sleep and look forward to the next occasion to meet your new friends somewhere in Europe!

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Wiebke Hahn
E3, 5
68159 Mannheim
 
+49 621 181 4507
 
"Minds are like parachutes. They only function, when they are open."

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