Dear network,
as in the last lesson you have learnt how to prepare for the Agora (you
can find the booklet here:
http://www.karl.aegee.org/aeg-info.nsf/c7d75e4585529ef9c12562c900643a33/
25cf3274724f0a02c125715c0039c961?OpenDocument) it is now high time to
explain you what will happen during the Agora itself.
Enjoy reading, in case of questions don´t hesitate to approach your
Chair ([log in to unmask])!
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II. During the Agora
1. Arrival and registration
Yippie, you´ve made it to the Agora, you survived your long trip and
even managed to find the location with the facilities that
AEGEE-Warszawa is going to provide (to find out how to get there check
also www.agora.aegee.waw.pl). So what´s next? First of all, you have to
register yourself at the registration desk of AEGEE-Warszawa. At this
desk you will pay the participation fee at the Agora, receive your
badge
(which you should always have with you in order to be identified easily
as Agora participant) and also some more welcome materials.
Once you´ve settled down with your luggage, you should also register
your body (only AEGEE Antennae, Contact Antennae and AEGEE-Working
Groups) at the registration desk of AEGEE-Europe. This registration has
various reasons:
First of all the participation in Statutory events is one of the
criteria to remain an Antenna or Contact Antenna. Secondly, here also
your membership fee payment is checked, so make sure that you either
bring the receipt of your transfer (in case you have paid in advance)
or
enough cash to pay the membership fee directly at the desk. Once you
have paid, you will receive a receipt from Marek, furthermore you will
get membership stickers according to the number of members you have
paid
the fee for. The stickers prolong the validity of your membership cards
for the upcoming 6 months and should be distributed among the members
in
your local after your return.
After your payment has been checked and you have received the stickers,
the Juridical Commissioners Alexianne and Dragan are waiting for you
with an envelope that contains your votes. Remember that you only
receive votes if you registered an Antenna or an AEGEE-Working Group.
Despite the fact that Contact Antennae have to register they do not
receive ballot papers. The number of votes depends on the number of
members your local has, yet the distribution is not proportionally.
Below you find the distribution of votes according to the number of
members.
10 - 20 members 1 vote,
21 - 50 members 2 votes,
51 - 100 members 3 votes,
101 - 150 members 4 votes,
151 - 200 members 5 votes,
201 - 250 members 6 votes,
251 - 350 members 7 votes,
351 - 450 members 8 votes,
451 - 550 members 9 votes,
551 - 650 members 10 votes,
651 - 750 members 11 votes,
751 - 850 members 12 votes,
851 - 950 members 13 votes,
from 951 members 14 votes plus additional vote
for each block of 250 additional members
AEGEE-Working Groups have 3 votes.
2. Participants
During the Agora, not all participants have the same status. Whether
they have speaking and voting rights is mainly determined by the body
they represent.
There is a distinction between the following participant types:
a) Delegates (speaking and voting right)
- up to three delegates per AEGEE Antenna
- up to three delegates per AEGEE-Working Group (Academy, Cultural WG,
Education WG, International Politics WG, Human Rights WG)
b) Envoys (only speaking right)
- up to two envoys per AEGEE Contact Antenna
- up to two envoys per Support/Thematic Working Group
- up to two envoys per Project Team
- all members of the Comité Directeur
- all members of the Commissions
- all Liaison Officers
c) Observers (neither speaking nor voting right)
- up to two Observers per Contact
d) Visitors (neither speaking nor voting right)
- number of visitors depends on the capacity of the organising local
- after acceptance of Delegates, Envoys and Observers the remaining
places are allocated to visitors
3. Plenaries
Most of the time during the Agora is scheduled for plenary sessions.
The
plenaries are the place where reports (activity and financial reports),
proposals and candidatures are presented. As these are important issues
for the future of AEGEE it is important that you pay attention and
listen carefully to what is being presented. After the presentations
you
have the chance to ask questions on behalf of your local. Whenever you
approach the microphone, please make sure you state clearly your name
and body so that the Secretary of the Agora, Maaike, can write them
down
in the minutes.
Finally, during the plenary also the voting upon reports, proposals and
candidates takes place. Thus it is very crucial that you have your
ballot papers with you, otherwise you will not be able to express your
approval or disapproval.
4. Prytania
As you can imagine, discussing proposals with hundreds of people in a
plenary is not the most efficient way. Thus there is a kind of
workshop,
during which the proposals for modifications of the statutes and
working
formats can be discussed thoroughly: the Prytanium. Each of your
delegates should attend one of the (usually simultaneous) Prytania in
order to raise the voice of your local during the discussion. The
Prytanium looks like a small plenary: an impartial Chairperson –
assisted by the Juridical Commission – is taking care that the
discussion is steered in an efficient and fair way, the presenter of
the
proposal is explaining the idea and the motivation behind the proposal
while the audience – the delegates – has the chance to ask questions,
express their opinion on the proposed articles or suggest amendments
and
finally vote upon it in a roll-call. The result of this voting is only
a
recommendation and will be presented during the plenary, where the
final
decision will be taken by all voting bodies.
5. Workshops
Of course, next to all the rather administrative issues, there is also
some time reserved for the thematic development of AEGEE. Depending on
the number of workshop proposals, there will be three or four different
time slots from Friday to Sunday, during which the workshops will take
place. The general duration is about 2 hours. Which workshops will be
offered you can also find out by reading the Agora booklet in which all
WS leaders present their topics with a short description. Workshops at
the Agora are THE place to be when you want to find our more about
current or planned projects or about Working Groups and want to get
involved in European level activities, there is such a wide range of
topics offered, you will surely find one of your particular interests
among them.
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