THE TREASURER!
----- Original Message -----
From: "Headoffice AEGEE-Europe" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Sunday, April 21, 2002 11:57 PM
Subject: [AGORA-L] Activity Report Dominika Wiora
> Activity Report Dominika Wiora (Treasurer)
> .
> Name: Dominika Wiora
> Function: Treasurer
> Local: AEGEE-Katowice
>
>
> Main Responsibilities:
>
> -Treasurer of AEGEE-Europe
> -Treasurer of different project: EDL, SOTM, BE, QvE
> -Responsible in the CD for the Key to Europe
> -Responsible in the CD for OSCE
>
>
> Main Achievements:
>
> -Good contact with locals
> -Clear situation with the finances of AEGEE-Europe
> -Good co-operation with KtE team
> -Managing finances of different project
> -Preparing financial reports of different project: SOTM, BE, Qve, EDL
> -Preparing financial part of General Subvention
>
> Main Dificulties encountered in my task:
>
> Liquidity problems in the end of the year 2001
> Lack of strict rules in money division for WG, Commissions, some
> projects
> Taking care of many project - consuming time
> Budget changes in the year 2002
>
>
> Travel overview:
> From to where why?
reimbursed?
> 29.11.01 03.12.01 Cieszyn, Katowice 10th aniversary of
my local,
> interrail
> Co-ordination meeting of QvE team
> 09.12.01 16.12.01 Roma ES 1 interrail
> 20.12.01 22.12.01 Passau NetCom meeting interrail
> 23.12.01 06.01.02 Home, Roma Xmas, New Year's event
interrail- home
> part
> 14.02.02 15.02.02 Rotterdam Idealistic Meeting
yes
> 25.03.02 03.04.02 home Easter no
> 18.04.02 22.04.02 Athina final conference SOTM yes
>
> First of all I would like to thank the whole Network for the most
> exciting, interesting and difficult year in my life. I would like to
> thank all the people with whom I have been working for the whole year
> in good time but also in bad moments. During this time I have learnt
> a lot; but not the knowledge about reports, EC and other institutions
> is the most important, what I appreciated the most is tolerance,
> working with people from different countries and different culture.
> Before I joined I thought that I did not have any prejudices. But it
> was not true!!! It was extremely difficult to work with Hakan,
> sometimes with Markella, Matina - people who wanted the same as I
> did: going for the aims of AEGEE. I tried to accept their way of
> work, lifestyle. I hope that I succeed at least in 1 %.
>
> About my work.....12 months ago I divided my task in two different
> categories: treasury and bookkeeping. I was afraid that I did not
> have enough skills to be good at the second one. The reality was
> completely different. Bookkeeping in AEGEE - Europe is not difficult
> at all. So if you think to be the next treasurer you should not be
> afraid of it. The real challenge was treasury. Creating the budget
> and taking care of our financial resources was very difficult. "We
> don't have enough money for..." - it is the sentence which I will
> remember until the last day of my life. I had some bad moments when
> people got personally my refusal. I had only two principles: the good
> of AEGEE and the budget accepted by the Agora.
>
> After one year being the treasurer of AEGEE-Europe I'm really happy
> about the choice which I made before the Agora in Constanta. I still
> like my work and I enjoy it a lot.
>
> What I did for the last 6 months: Taking care of finances of our
> association, managing incomes and expenses was of course the most
> important part of my duties. I prepared a financial report of AEGEE-
> Europe for the year 2001 which will be presented during the Agora. I
> introduced some important changes to the budget for the year 2002. It
> will be also presented to the Agora that will decide if it should be
> accepted or not.
>
> In the end of the year I had some problems with the financial
> liquidity of AEGEE-Europe. In autumn and winter last year I agreed to
> "lend" some money to projects (EDL, Summit of 28, Training Courses
> for South-East Europe) that were granted by the European Commission,
> but the money did not arrived in time. Without money of AEGEE-Europe
> these projects could not take place. In the begging of the year we
> received money from the EC and now we don't have this problem any
> more.
>
> To avoid this kind of situations the idea of AEGEE Foundation was
> created a few years ago. In the last month together with Bart, Pedro
> and Markella we were working on it.
>
> Until December I was the treasurer of the Network Commission, now I
> co-operate with Davide Calenda who is the new treasurer of NetCom. I
> was working together with other Commissions and Working Groups. I
> have to admit that it was really difficult to deal with finances of
> Working Groups. There are not clear rules concerning the division of
> money for WGs. It caused a lot of problems during the whole year when
> I was not able to give a clear answer if expenses of WGs could be
> reimbursed or not. The lack of clear rules in creating expenses of
> SUCT caused some problems in the year 2001 as well. In the year 2002
> after long discussions we (SUCT and me) prepared an internal budget
> and co-operation is much easier now.
>
> Besides being treasurer of AEGEE-Europe I was the treasurer of the
> European Day of Languages. I was co-operating with locals which took
> part in this project and I prepared a financial report. In the
> meantime I was helping the team in publishing the final brochure and
> in the end I decided to stay in the project time in this year as
> well.
>
> I was the treasurer of the Socrates on the Move project too.
During
> the final conference in Athina I checked the reports prepared by
> AEGEE's promoters to present them to the EC.
> Together with Krzysztof and Pedro we prepared the report of the
> Borderless Europe project. Those were ones of the most difficult
> moments in the AEGEE house. Even if we were not in the project team
> we had to prepare the final report. We managed to do it with the
> great help of some locals which send us report from their
> conferences.
>
> With the treasurer of Quo Vadis Europe? I was working on the
> financial report of the Summit of 28, the event which took place in
> Bruxelles in October last year.
> Of course I was working on the General Subvention from the EC. I
> took care of the financial part: financial report, balance sheet,
> budget for the year 2002. With Pedro, Matina and Alessia Pastorutti I
> prepared a project description and a budget of the Summer University
> project which was presented to the UNESCO.
>
> Good contact with Locals was one of my priorities. I was doing my
> best to explain all rules concerning finances of AEGEE to everybody
> who needed it. I contacted all the locals which did not pay a
> membership fee to AEGEE-Europe to remind them about this duty and to
> ask for the reason of the delay. Most of the locals answered and many
> of them paid the fee or will do it in Amsterdam. Before the Agora I
> wrote to all locals from Eastern and Central Europe which pay a lower
> fee than the general rule (6,25EURO per member per year) to update
> exceptions: ranges between 1-3 EURO, 2-5EURO.
>
> The contact with the Network was the most satisfactory part of my
> job. In these moments I really felt that there are people around
> Europe who take care of AEGEE.
>
> Being the CD member responsible for the coordination with the Key
to
> Europe Team was also a nice part of my job, it was something
> different than money
> J. I enjoyed a lot being a staff member of the ES 1 in Roma. It was
> an unforgettable
> one week outside the office when I could stay in close contact with
> our members.
>
> In the end once more: HUGE THANK YOU!!! YOU = the whole Network.
> Thanks Pedro, Anca, Matina, Dijan, Krzysztof, Markella, Hakan and
> Tomek, old CD.
> Special thanks to Audit Commission for good co-operation an advising
> for the whole year.
>
> Dominika Wiora
> Treasurer of AEGEE-Europe
>
=============================================================================
RAINBOW-L is a regional discussion list of AEGEE. Check out
http://www.aegee.uni-karlsruhe.de/archives for the archives of public lists.
To unsubscribe send 'unsubscribe RAINBOW-L' to [log in to unmask]
|
