THE PUBLIC RELATION RESPONSIBLE!
(also candidate as President of AEGEE-Europe for the next term)

----- Original Message -----
From: "Headoffice AEGEE-Europe" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Sunday, April 21, 2002 11:57 PM
Subject: [AGORA-L] Activity Report Tomek Helbin


> Activity Report Tomek Helbin (Public Relations)
>
> Name: Tomek Helbin
> Function: Public Relations
>
> Local: AEGEE-Warszawa
>
> Main Responsibilities
> ·       External PR
> ·       Internal PR
> ·       Publication coordination
> ·       Web page up-date
> ·       Working Groups administrative coordination
> ·       Liaison Group for Higher Education
>
> Achievements:
> ·       successful internal PR
> ·       consensus on Working Group reform proposal
> ·       timely external reaction to political actions
> ·       establishing new PR contacts
>
> Projects for the future:
> ·       Web Re-design
> ·       improving communication in the association
> ·       revival of AEGEE-Gazette
> ·       facilitation of the work of WGs within the new framework
> ·       expanding the list of PR contatcs
>
> Difficulties faced in your activities
> ·       lack of interest in the European media for student issues
> ·       at certain points extremely heavy workload
>
> Travel overview:
>
> From            Until   Where?  Why?            Reimbursed?
>         01.11.  Brussels        Starting work!! Yes
> 26.11   26.11   Ghent   YFJ meeting - White Paper on Youth Policy
Yes
> 03.12   09.12.  Novi Sad        PR European School      Yes (Interrrail)
> 09.12   16.12   Rome    European School I       Yes (Interrrail)
> 21.12   23.12   Passau  Netcom Meeting  Yes (Interrrail)
> 23.12   22.01   Warsaw  Christmas + Exams       Yes
> 14.02   15.02   Rotterdam       Idealist Meeting        Yes
> 20.02   21.02   Bochum  PR Meeting - Germany    Yes
> 23.02   24.02   Delft   Regional Meetin Yes
> 06.03   13.03   Helsinki        PM and post-PM  Yes
> 19.03   20.03   Den Hague       Conference - Education and Globlisation
Yes
> 21.03   21.03   Delft   General Mailing Yes
> 06.04   15.04   Warsaw/Rzeszow  Academic reasons/RM     Partially
>
>
> In this term my main responsibility was taking care of Public
> Relations, in the internal as well as the external field. My other
> subtasks were Working Groups and the Liaison Group for Higher
> Education.
>
> In the field of external PR I have maintained the existing Brussels
> media contacts: Euractiv.com (addendum to the contract signed to
> cover Eureca), Agence Europe, European Youth Forum, European Voice.
> Plans before the Agora also cover contacting other Brussels based
> newspapers (La Quinzane, EU Observer). Also personal contact was
> established with a German student magazine UNIVCUM, further plans
> also cover AudiMax. Finally it is also planned to establish contacts
> with French magazines (Le Nouvel Observateur. Le Monde). In the long
> term strategy the established national contacts will require Liaison
> persons taking care of this contact on a continuous basis. All the
> contacts were informed about our activities and statements through
> monthly reviews, press releases, calendars of relevant events.
>
> Internal PR concentrated on improving the communication flow in the
> association, especially in the line: CD-Network. Here the weekly
> AEGEE Telegram was a tool of relaxed and positive image building of
> the House, as well as a popular information source about the main
> AEGEE-Europe activities. The Monthly Review served also as a summary
> of AEGEE activities for members as well as external contacts. A
> method of bringing the members closer to CD and making them aware of
> our work was a two-day CD Reception for 45 people. Also the web pages
> in the current format were constantly up-dated to improve the
> information flow in AEGEE.
>
> The Publications which were run with the support of Public Relations
> were: CD Newsletter, News Bulletin and Key to Europe. AEGEE CD-ROM.
> The CD Newsletter was edited together with Matina Magkou and Efe
> Klicic (layout), and with the support of the whole CD we tried to
> find innovative concepts for the Letter. A new team for the News
> Bulletin was chosen through an Open Call (AEGEE-Beograd, Nikola
> Milivojevic). Key to Europe was carried out this term from the CD's
> side by Dominika Wiora and the Pubilc Relations played only a
> supportive role here. Furthermore distribution channels were found
> for leaflets and folders. The HTML cover of the AEGEE CD-ROM was
> redesigned with the great help of Wim van Ravesteijn. Work was also
> started on the AEGEE-Europe General Poster (open calls getting in
> touch with layouters). A pool of AEGEE-Europe layouters was expanded
> (Eugen Albu, Efe Klicic, Nikola Milivojevic, Sonja Geyer). Finally a
> concrete project description for the AEGEE Gazette was done, with a
> strategy for fund-raising. A data-base of pictures which could be
> used in future AEGEE publications has also been set up with the
> support of Grzegorz Stanisz.
>
> In the field of IT I have a drafted a proposal of web page redesign,
> which would make the web page more accessible, easy to navigate,
> transparent and news oriented, as well as interactive. In order to
> achieve this goal a time-limited project has been set up.
>
> An up-dated Working Format and Working Manual is left for the
> successor in PR and attempts are being made to coordinate the working
> format and outsource PR tasks to PRWG (e.g. in the field of PR for
> the Working Groups).
>
> In the field of Working Groups a proposal for administrative report
> was drafted, discussed with other Working Groups speakers, and
> prepared by the Juridical Commission for a prytanium and Agora
> decision. Working Group leaders were contacted about their
> requirement for the Agora. A Portal for Working Groups was set up and
> up-dated.
>
> This term AEGEE was responsible for the coordination of the Liaison
> Group for Higher Education. Preparatory meetings were held with both
> ESN and ESIB, and an agenda and framework was created for the meeting
> which will most likely take place in June. I was also present at the
> Pre-Subcommittee for Socrates of the European Commission.
>
> In the field of workshop leading and internal education I was present
> at PRES (lecturer and trainer) and European School in Rome (leader of
> the PR day). I led workshop at Netcom Meeting in Passau (Laeken
> Summit, Working Groups), Regional Meeting in Delft (PR), Planning
> Meeting (Globalisation) and the Agora (WG Management, WS Leading,
> Bologna Process Involvement).
>
> Finally, I tried to keep AEGEE up-dated in the world of political
> issues. Our response to the White Paper on Youth Policy was drafted
> and consulted with the network, and finally presented to European
> Youth Forum as well as all interested parties. AEGEE also reacted
> timely to the Laeken Summit (also workshop held at a Netcom Meeting),
> Convention and Barcelona Summit. Currently steps are being under
> taken to involve AEGEE into the political debate of the Bologna
> Process. I also led a workshop about Globalisation at the PM in
> Helsinki (raising AEGEE's awareness in this field and creating a
> statement). In order to have needed knowledge in this areas I have
> attended several meetings organised by the European Policy Centre,
> Friends of Europe, the European Commission as well as others.
>
> All in all, I would like to thank everyone for positive feedback
> which gave me the
> strength and motivation to carry on with my work, and I believe I am
> leaving to my
> successor a well structured and organised position, which can be
> easily built on. Thanx!
>
>
>
>

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